HR Audits Part 3: Tips for Preparing for an Audit


This month, we’ve been covering HR audits; why to do them, how often to do them, what to include, and more. Our third installment covers how to prepare for your audit, so it goes as smoothly as possible and your team gains as much as possible from the experience.

Review Current Laws

“The best strategy for dealing with legal changes remains the tried and tested three step method: study each law, understand it, and change your internal policies to comply with it,” says Brett McIntyre in a B2C article. He lists a myriad of changes to employment laws occurring this year, but it all comes down to his closing statement. Your HR department is responsible for knowing what all the laws are, and they can change at any time. In preparation for your audit, always review any relevant legislation, even if you’re sure it hasn’t changed.

Go Digital

Tracking employee paperwork, tax information, certifications, and other documents is difficult to do when you’re on a paper system. If it’s within your company’s budget to do so, go paperless. This way, you can effortlessly track which documents you have and transfer them as needed. Most importantly, you’ll never have to worry about a lost document again.

Create a ChecklistBe Familiar with Privacy Regulations

Regulations dictate who you can give sensitive employee information out to and under what circumstances. You should be wary of anyone who asks you for employee information. This includes employees who are not part of your HR staff, as well as those outside your company whom you haven’t established a contract with. In most cases, access to files is limited to the employee, HR staff, and immediate supervisors.

Remember It’s Not Personal

Most people think audits are a terrifying event, but your HR audit shouldn’t be. This is your chance to catch any discrepancies before they become a problem and to verify processes to ensure the company is getting the most benefit possible from the HR team. Catching an issue during an HR audit gives you the opportunity to be proactive and make a real difference in your department’s contributions.

We have one more piece left in our four-part-series on HR audits. Stay tuned for the last one, and feel free to review the prior two if you haven’t read them yet. If you’d like help conducting an HR audit or with any of your company’s HR needs, contact us today.

This month, we’ve been covering HR audits; why to do them, how often to do them, what to include, and more. Our third installment covers how to prepare for your audit, so it goes as smoothly as possible and your team gains as much as possible from the experience.

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